Facility Director Job Description

camp-aerialCamp Arcadia is beginning a job search to replace our current facility director (caretaker). Below is the job description. If you or someone you know is interested please have them contact Executive Director, Chip May at chip@camp-arcadia.com or by phone at (231) 889-4361. Resumes can be emailed to chip@camp-arcadia.com, or mailed to Camp Arcadia, PO Box 229, Arcadia, MI 49613.  Resumes will be accepted until June 15, 2015.

Position: Facilities Director (FD)

Job Summary:  The FD is responsible for the planning, communication, oversight and coordination for the maintenance and improvement program for all of Camp Arcadia’s buildings, grounds, equipment, and vehicles. The FD is an active member of the management team, coordinating with and supporting other departments when appropriate.

The FD will insure that Camp’s facilities and grounds support Camp’s ministry to foster the renewal of the whole person – spirit, mind, and body – amid the beauty of God’s creation and in fellowship with other Christians.

Characteristics: Hard-working, enjoys problem solving, self-motivated, organized, high work standards, ability to lead and work well with others, good verbal and written communication skills, and devotion to Camp’s mission.  

Skills:   A working understanding of construction, carpentry, electrical, plumbing, landscaping, septic systems, small engine repair. Must be adept at project and budget management, and possess good verbal and written communication skills. Most work is done in-house, except where code requirements or budget necessitate a licensed contractor. Computer skills: Microsoft Word & Excel, web search. Bachelor’s degree is desired but work experience and/or other trade licenses are welcomed.

Reports to: The FD is a member of the management team and reports to the executive director.

Supervisory Responsibilities: The FD supervises the assistant caretaker (full-time, year-round) and seasonal landscaping staff, volunteers (during opening and closing weekends), as well as consultants and contractors. This supervision can include training, assisting with prioritization management, and professional development.

Compensation Package: Salary ($30,000 – $40,000), housing, retirement benefits, health, dental, life and disability insurance, and eligibility for the sabbatical program. Meals are provided for the staff member and immediate family during the summer and fall when guests are provided with meals.

Major Responsibilities:

  • Direct all phases of managing and implementing long range plans for Camp’s buildings and grounds.
  • Participate in management team discussions and decision making processes.
  • Coordinate the development of an annual work plan.
  • Develop partnerships and innovative strategies to accomplish work plan tasks.
  • Work with the management team to create, manage and reconcile annual budget.
  • Support other teams within the organization as needed.
  • Responsible for responding appropriately to facility emergencies.
  • Conduct periodic inspections of all camp property, buildings, systems, and vehicles ensuring mechanical soundness and cleanliness.
  • Keep appropriate records of preventative maintenance service on all buildings, equipment, and vehicles.
  • Keep appropriate and complete documentation of projects, major repairs, outside contractors & vendors.
  • Report on the general condition of the camp property to the executive director and/or board of directors on an annual basis. Attend board meetings upon request.
  • Interact with Camp’s guests, when applicable, as part of Camp’s ministry and hospitality.
  • Will be required to perform other duties as requested, directed or assigned.

Building responsibilities include: Maintenance and repair of all building infrastructure – heating / cooling, water heating, potable water, plumbing, electrical, septic, fire alarm, and fire suppression systems.  Also roofs, siding, windows, foundation, structural items and any other item related to the structure of the buildings.  In addition, all equipment in buildings is to be maintained in good operating condition – kitchen, laundries, Trading Post, (except office equipment). Also responsible for design and implementation of upgrades and improvements to buildings.  All work to be done in-house, except where required by code, or budget allows, to use a licensed contractor.

Grounds responsibilities include: Maintenance and repair of all grounds infrastructure – electrical, plumbing, drainage, septic and irrigation systems.  Maintenance of all grounds – lawns, landscaping, roads, ball-fields, lighting, Chapel on the Beach, parking lots.  Also responsible for design and implementation of upgrades and improvements to grounds.  All work to be done in-house, except where required by code, or budget allows, to use a licensed contractor.

Vehicle and equipment responsibilities include maintenance of items in good working order.  Need to keep complete and adequate records of vehicle maintenance, licensing, registration.  

Seasonal Responsibilities: All assets to be maintained in good working order throughout the camping season (summer & fall), so that guest service is uninterrupted. In the winter and spring the caretaker and assistant will be working on improvements to the facilities and grounds, as well as snow plow the Camp and cottage colony roads.


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