Camp Arcadia is searching for a new bookkeeper to start January 1, 2016. Please submit cover letter and resume to office manager Rachel Catanese. Email: rachel@camp-arcadia.com or Phone: (231) 889-4361
Position: Bookkeeper Part-time
Status: Part-time: May 1 – Nov. 30: 20 – 25 hours/week. Dec. 1 – April 30: 15 – 20 hours/week. All work must be done on-site.
Pay: Hourly starting at $14 – $18/hour.
Reporting: Reports to the office manager, while working under the supervision of the executive director.
Position Description Summary:
Support and work towards fulfilling Camp Arcadia’s mission to provide a setting for Christian families and individuals to vacation with God, and to foster the renewal of the whole person — spirit, mind, and body — amid the beauty of God’s creation and in fellowship with other Christians.
Responsible for all bookkeeping functions, including accounts receivable, accounts payable, employee payroll, bank and credit card reconciliations, journal entries, donation receipts & letters, budget management, and cash management. Also will act as administrative assistant to Office Manager helping in guest services in the office as needed.
Work with accountant, executive director and office manager to prepare financial reports. Work with department heads on purchasing procedures and budget reporting.
Skills:
Accounting classroom training and/or degree required
Accounting/bookkeeping job experience minimum 3 year
Not for profit experience preferred
Computer skills essential to perform functions of the position
Working knowledge of QuickBooks, Excel, Word, on-line billing systems, email
Integrity and confidentiality on personal and professional levels
Pleasant, friendly manner toward a diversity of people, both on the phone and in person
Problem-solving capabilities
Excellent work ethic
Purpose-driven, goal-oriented, priority setter
Attentive to detail, 0rganized, flexible, positive attitude, service-oriented
Part-time Bookkeeper Responsibilities:
- Enter all receipts (cash/checks and credit cards) invoices and deposits from cash registers enter into QuickBooks according to the Chart of Accounts. File copies of deposits.
- Make and record all payments for purchases from vendors in QuickBooks according to the Chart of Accounts. Make payments timely to take advantage of discounts. File paid invoices with check stubs. Enter bills and make payments.
- Enter weekly charges and payments from CampBrain into QuickBooks and reconcile A/R.
- Manage cash on hand in POS system (office, Trading Post and Craft Shop) and petty cash, in season with summer office assistant.
- Make monthly state of Michigan sales tax payments. Submit annual and monthly sales tax and withholding reports.
- Fill out and return any paperwork related to financial matters like credit applications, tax exemption applications, etc.
- Train summer staff department heads on purchasing procedures and use of manual checks, camp charge card, on-line purchases, purchase orders, etc.
- Create quarterly financial reports for management staff.
- In season biweekly transaction and P&L reports to dept. heads.
- Work with outside acct. and OM regarding cash projections and budget variances.
- Reconcile monthly bank statements with QuickBooks.
- Reconcile charges on camp charge card with vendor receipts and purchase orders.
- POS system – update/enter yearly inventory (pre-post season), assist in training TP staff in POS procedures, in season oversee and track open orders
- Payroll enter biweekly (OM to approve and submit), enter new staff as needed
- Submit biweekly SIMPLE IRA payments and quarterly Roth IRA payments.
- Archive end of calendar year receipts and invoices.
- Donation entry – donor receipts and thank you letters for monthly and annual appeal donations.
- File financial, staff, and registration paperwork as needed.
- Answer phones as needed ( if other office staff are not available)
- Retrieve and process mail (off season)
- Assist with mailing as needed
- General guest service assistant work at front window assist with guest check in and check out
