Registration opens December 1, 2023 for the 2024 Season. To register, you must complete and submit your registration form either online or returning your paper registration form to Camp Arcadia. For Family Retreats, submit one form per household.
There are three ways you may submit your registration form:
- You can submit your registration form online.
- You can send your completed paper registration form via mail to PO Box 229, Arcadia, MI 49613.
- You can return your completed paper registration form to the Camp Arcadia office in-person.
Each year, many of the Family Retreats are filled to maximum capacity with a waitlist of families hoping to secure their spot. Due to the high volume of requests for these retreats, we conduct the Family Retreat Registration as a drawing. Only registration forms submitted and/or postmarked by the priority deadline, January 5, 2024, will be included in the drawing.
Scholarships
We never want cost to prohibit a family or individual from experiencing rest and renewal at Camp Arcadia. Applying for scholarships is now easier than ever! If you or someone you know would benefit from a retreat or vacation at Camp Arcadia at a reduced cost, learn more and apply for scholarship funds to attend a retreat!
Are you an employee of a Christian church or school? You’re eligible for a scholarship from our new Ministry Scholarship Fund! Complete the application form on the website and be sure to check the box to indicate that you work for a Christian church, school, or camp.
If you have any questions, please feel free to call the Camp office: (231) 889-4361.
The Drawing for Family Retreats
When registration opens on December 1, both LCA member and non-member registration forms for Family Retreats will be accepted. (Please note, however, that LCA members are given priority within the drawing process.) Only registration forms submitted and/or postmarked by the Priority Registration Deadline (January 5, 2024) will be included in the drawing.
After we have received all registration sent in by the Priority Deadline, we fill each Family Retreat to 75% capacity with LCA members before returning to fill remaining spots.
We will email you the results of your registration request by early February. If you get in, your deposit will be processed. If you do not get in, you will be placed on a waitlist and your deposit will not be processed.
Participation in this registration drawing does not guarantee that you will be registered for a retreat at Camp Arcadia. We do try our best to accommodate as many guests as possible.
LCA Membership and Priority Registration
One of the perks of Lutheran Camp Association (LCA) membership is preference in priority registration. However, your membership does not guarantee that your family will get into a retreat at Camp Arcadia.
Sending Forms After January 5, 2024
All registration requests submitted online or postmarked after January 5, 2024 will be processed in the order that they are received after the completion of the Family Retreat Drawing. If your preferred retreats are full, we will place you on a waitlist and will not process your deposit.
Depending on the volume of registrations we receive, we expect to notify you of your registration status within 7-10 business days after February 7, 2024 or after you submit your registration form (if after February 7).
Waitlist
Guests who are not accommodated through the registration process will be placed on waitlists for all retreats listed under “retreat preferences” on their submitted registration form. To ensure the security of your financial information, we will not retain your deposit payment information if you are put on a waitlist. Upon being moved off of the waitlist and into a retreat, we will call to collect payment information for the full deposit amount to be paid at that time.
Group Reservations During Family Weeks
Multi-family groups are welcome to register together for Family Week Retreats. Groups of up to 30 people from more than one mailing address wishing to attend the same week are considered “Group Reservations.” To make a Group Reservation, follow the following steps.
- Select a Group Contact Person. This person will act as liaison and coordinator between the Camp Office and the members of the group.
- Submit your registrations by the priority deadline (January 5, 2024) as follows: either enclose all registration forms together in one envelope and mail them together OR submit separately, indicating the Group Contact Person on each registration form (either by mail or online). Please note that the Group Contact Person should be the same person on all forms for the group.
Group Reservations are most easily accommodated in the weeks earlier or later in the summer. If LCA members wish to submit a group reservation, all families included in the group reservation must be LCA members to receive the LCA membership priority registration.
Cancellation Policy
Please notify the Camp Office immediately of any changes or cancellations. Below is the cancellation policy for May – August Retreats:
Cancellations before March 15: Your full deposit will be refunded.
Cancellations between March 15 and May 15th: A $75 cancellation fee per person will be applied.
Cancellations after May 15: The cancellation fee is equal to the full minimum deposit.
Additional Important Information
To increase the likelihood of getting into Camp Arcadia for a Family Week Retreat, please provide multiple options in the Retreat Preference section of your registration form.
Confirmation emails will be sent when possible, so please include a working email address on your registration form.
Vacation rates are for the entire retreat. Late arrivals, early departures or missed meals do not reduce the cost.
During Family Week Retreats and Labor Day Retreat, teens 15 years and older will be housed with other teens as space allows, unless parents request otherwise. Males are usually housed in the Assembly dorm, and females are housed in Inn rooms.
Room assignments are made according to your needs; we make every effort to ensure your comfort and grant your preference. Consideration is given to the number of people in your party, bed space and health needs.
Most Family Retreats will run from Sunday afternoon through the next Saturday morning, with the exception of the Labor Day Weekend Retreat. Your confirmation letter will contain additional details on check-in and check-out times.