Register for Camp Arcadia

Registering for Camp Arcadia is an easy process.

To register for any retreat, you may complete a Camp Arcadia registration form, print it out and mail it with your deposit to the Camp office (Camp Arcadia PO Box 229 Arcadia, MI 49613).  Due to the volume of registration requests we no longer accept reservation forms by fax.

For the following retreats only, you may register online:

• Alpha Teen Retreat,
• Golf & the Gospel,
• Men’s Retreat,
• Women’s Retreats, and
• Couples’ Retreat.

See the 2012 Camp Arcadia season schedule and rates.  Download a complete brochure for the 2012 season here.

The Camp Arcadia registration form, may be used to register for any Camp retreat. Depending on which retreat you want to attend, there may be many others wishing to register. Generally, the weeks with the greatest demand for space are the Family Weeks, especially those in July and early August, and the Omega Teen Retreat. We strongly recommend that if you wish to register for one of these retreats you should mail your completed registration form and deposit to Camp postmarked on or before the priority date of January 11, 2012.

Sending Forms before the Priority Date

Mail that is postmarked any time on or before January 11 will receive priority status in the registration process. These registrations will be handled at one time, before any forms sent in after the priority date. It does not matter what date the form is sent to Camp Arcadia as long as it is postmarked before the priority date. Your deposit will be processed as soon as we receive it. You will receive notice as to whether or not your registration is confirmed (“got in”) by mid-February, via email or letter. If you are not confirmed (“didn’t get in”), you will be placed on a wait list and your full deposit will be returned.

Sending Forms after the Priority Date

Naturally, if your registration form is postmarked after the January 11 priority date and there is still room in the week, we will confirm your registration. You may check the availability status of retreats on our website or call the Camp Office. Many of our retreats (Golf Retreat, Alpha Teen Retreat, Lutherhostel, Labor Day and Men’s and Women’s Retreats) fill much later in the spring or summer. Forms received after the priority date will be processed in the order in which they are received. Those who are not accommodated through this process will be placed on wait lists (see below).

Wait List

Those who are not accommodated through registration will be placed on wait lists for all retreats listed under “retreat preferences” on the registration form. We will return your full deposit if you are placed on a waiting list. We will require the full deposit be paid after you are placed into a retreat.

Group Reservations During Family Weeks

Multi-family groups are welcome to register together for family weeks. Groups of up to 20 people from more than one mailing address wishing to attend the same week are what we consider “Group Reservations.” To make a Group Reservation, enclose all registration forms together in one envelope and mail them together to the office postmarked by the priority date. There is also a line below the “Registrants” section of the form for the name of the contact person for Group Reservations. This person will act as liaison between the Camp Office and the members of the group in the event that Camp Arcadia needs to coordinate with the group. Group Reservations are most easily accommodated in the weeks earlier or later in the summer.

Additional Important Information

• Please, one family (at the same mailing address) per form.
• To increase the likelihood of getting into Camp Arcadia for a Family Week, please provide multiple options in the Retreat Preference section of your registration form.
• Confirmation letters will be sent via email when possible. Please provide your email address on the registration form.
• Vacation rates are for the entire retreat. Late arrivals, early departures, or missed meals do not reduce the cost for the week.
• During Family Weeks and Labor Day Weekend, teens 15 years and older are housed with other teens as space allows or unless parents request otherwise. Males are in the Assembly dorm and females are in Inn rooms.
• Room assignments are made according to your needs; we make every effort to ensure your comfort and grant your preference. Consideration is given to the number of people in your party, bed space and health needs.
• Check-in time is after 3:30 p.m. on the arrival date. Checkout time is before 10:00 a.m. on the departure date, unless otherwise specified. Your confirmation letter may contain additional details.

Wait List

Those who are not accommodated through registration will be placed on wait lists for all retreats listed under “retreat preferences” on the registration form. We will return your full deposit if you are placed on a waiting list. We will require the full deposit be paid after you are placed into a retreat. A deposit is not required to be placed on wait lists for Camp Arcadia.

Scholarship Fund

If it is difficult for you to afford a vacation at Camp Arcadia, we have a Scholarship Fund available that may reduce your fee by up to 50%. To receive an application contact the Camp Office or download one here. If you would like to make a contribution to the Scholarship Fund, click here.

Early LCA Registration

Lutheran Camp Association (LCA) members have the opportunity to register prior to the annual drawing. A mailing is sent to LCA members each year that has instructions and a registration form for early LCA registration.

The Schedule

The Camp

To Register

Registered Guest Info